14 Online HR Tools to Manage Employees Much Better

What web tool do you recommend to help small business owners manage people better?


1. 15Five Measures Performance

15Five is an online survey tool that gets your employees to spend fifteen minutes writing a report, that their manager/CEO can spend five minutes reading. Surface problems, celebrate wins, and keep a pulse on morale and impending problems.”

- Matt Mickiewicz, Flippa and 99designs

2. Asana Manages Tasks

“I use Asana with my team every day to track tasks, hours and deliverables, and plan meetings. By creating systems in Asana projects for the tasks my team manages, I can review their output and compare it to the detailed process I gave them. It resolves so many questions about what I, as a business owner, actually wanted to see!”

- Kelly Azevedo, She’s Got Systems

3. Basecamp by 37signals

Basecamp is a great tool to manage ongoing or time-specific projects that a business may have. Basecamp is great because I can assign individuals on my team tasks and know exactly when they complete them. Also, I can give immediate feedback on their work as soon as they post it within the system. You can track time with Basecamp, or you can connect to one of their many third party apps to do this.”

- Lawrence Watkins, Great Black Speakers

4. Stick With Smartsheet

“We use Smartsheet to document tasks, prioritize projects and log employee hours every month. I receive alerts when employees update a sheet so I can passively keep an eye on projects. Plus, I can also reprioritize tasks at any time when we need to switch gears.”

- Phil Frost, Main Street ROI

5. Silk Road Suite Is Complete

“I like the entire suite of Silk Road cloud-based products. Point especially is a great employee-centric social talent management and collaboration solution. Wingspan also makes the performance review process painless!”

- Alexandra Levit, Inspiration at Work

6. WorkSimple Works Well

WorkSimple helps workers and teams share their goals socially with one another and get feedback from managers and co-workers. It also allows you to set a focus and align goals with that focus. This allows for collaboration in real time, and helps supervisors recognize achievements and give feedback as results happen.”

- Heather Huhman, Come Recommended

7. Try Out Trello

“I highly recommend Trello as a tool to manage subgroups within your organization. It is a project management tool that is simple enough so everyone can catch on quickly, and you can see the status of each task as it moves through stages. On WSO and jdOasis.com, we also use Trello every day.”

- Patrick Curtis, WallStreetOasis.com

8. Harvest for Hourly Tracking

Harvest is an extremely intuitive and useful tool makes it super easy to manage projects and hours with staff and freelancers. Its mobile app also makes it simple for our distributed teams to log time accurately while working from remote locations.”

- David Cohen, Round Table Companies

9. ezTimeSheet for Payroll

“I recommend using ezTimeSheet. It costs only $39 and can really cut down on the time you spend on payroll. It tracks regular work hours, vacation time, PTO and sick days. It’s also very easy to use!”

- Andrew Schrage, Money Crashers Personal Finance


10. Freckle Time Tracking

Freckle is a great online tool to track employee hours. Your team can log in from anywhere, so if they want to put in a few hours work from Topeka during a layover or log some time while at the beach, it’s just a click away. It allows the project manager to keep an eye on how many hours people are spending on what projects, and generates comprehensive payroll reports.”

- Nick Reese, Elite Health Blends

11. Go With Google Calendar

Google Calendar is one tool everyone should use. Leaders should schedule one-on-one meetings every week with their direct reports to understand their concerns and frustrations, as well as guide them and provide positive and constructive criticism. There’s no substitute for face time, but you need to make sure you schedule it and religiously adhere to that schedule.”

- Bhavin Parikh, Magoosh Test Prep

12. TribeHR for Team Management

TribeHR is a breath of fresh air in the world of human resources. The software is beautiful and focuses on building an amazing team of people who are empowered, engaged, and inspired, which will ultimately allow you to build the best company you can. It covers everything from recruiting to performance and employee recognition to payroll.”

- Natalie MacNeil, She Takes on the World

13. Pick Up Paychex

Paychex save our company a lot of time and money. All of our employees have direct deposit, so I never have to hear, “I lost my paycheck, may I please have another one?” Paychex provides logins for each employee so they can view their paychecks, commissions, taxes and vacation days. When W-2s are released, employees are able to log in and print those off too. Our rep also rocks!”

- Nancy T. Nguyen, Sweet T

14. Replicon Removes Stress

Replicon is a great way to track employee hours in the cloud and avoid tedious offline tracking.”

- Josh Weiss, Bluegala

About The Young Entrepreneur Council

The Young Entrepreneur Council (YEC) is an invite-only organization comprised of the world's most promising young entrepreneurs. In partnership with Citi, the YEC recently launched #StartupLab, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses via live video chats, an expert content library and email lessons.


  1. Mary Kaichini says:

    The list is very impressive and if you are looking for a relaible tool you will get it for sure. i can offer one more tool which is also great for small businesses and this is Comindware task manager.

  2. Skillmeter says:

    Great list, I suggest you add Skillmeter https://skillmeter as the solution for online candidate testing.

  3. Ellis Thomas says:

    That’s a pretty good list of softwares. I think so you missed out to list Replicon. This is a company comes with time tracking, expense reporting, task management and many more. Check out here:- http://www.replicon.com/

  4. Dora Rosenstein says:

    I will recommend you to try proofhub (www.proofhub.com). If you ask what makes proofhub different from their competitors one of the key feature will be it’s private discussion. It is also the fastest and easiest tool I have ever used.

  5. Timeneye (www.timeneye.com) makes time tracking easy and provides you with detailed reports about projects and team efforts.

  6. Bitrix24, Wrike and Asana are by far the best three free online tools for small companies.

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  9. Markus Schwed says:

    We use CompanyMood for keeping an eye of the moods of our employees and to have a place, where they can give all sort of suggestions.

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  11. I want to enlarge the list by adding proofhub.com in this. It is the best alternative to basecamp, asana, trello, wrike etc.

  12. Nice article! We at Osclass are very fond of Trello! And for those companies who are HRING, we recommend visiting Osclass.com and start publishing their job listings!

  13. Your list is great for online but i think you should also consider download software, they are cheaper and sometimes serves the purpose well, one software i tried earlier was HR Cube, window based for managing hr functions.

  14. Hi, we like to keep an eye on what tools are available so are grateful for this list. We use proofhub.com. So far it has worked great. It is very intuitive, and my clients and team members can find exactly what they need without hassle.

  15. It’s nearly impossible to find knowledgeable people for this topic, however, you sound like you know what you’re talking about!

  16. If your looking for a Trello & Basecamp alternative, try Stepsie for free!


  17. Hi,

    You should also have TimeSheet Reporter (http://www.timesheetreporter.com) on this list. It makes it possible to track time via your Microsoft Outlook calendar.


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